HIPAA Notice of Privacy Practices

Last updated 5/23/26

This notice describes how health information about you may be used and disclosed, and how you can get access to this information. Please review it carefully.

Who We Are

This Notice of Privacy Practices applies to Erin Reddinger, LCSW-C, doing business as Transformative Therapy, a solo private practice providing online psychotherapy services to clients in Maryland, Virginia, and Washington D.C.

Our Legal Duty

Transformative Therapy is required by law to maintain the privacy and security of your protected health information (PHI). We are required to provide you with this notice of our legal duties and privacy practices and to abide by the terms of this notice. We reserve the right to change the terms of this notice and to make new provisions effective for all PHI that we maintain. We will post any revised notice on our website at transformative-therapy.org and provide you with a copy upon request.

How We May Use and Disclose Your Health Information

The following describes the ways in which we may use and disclose your health information. Not every use or disclosure in a category will be listed, but all ways we are permitted to use and disclose information fall within one of these categories.

Treatment

We may use and disclose your PHI to provide, coordinate, or manage your mental health treatment. For example, we may share information with other healthcare providers involved in your treatment, with your written authorization.

Payment

We may use and disclose your PHI in order to bill and collect payment for services rendered. As a private-pay practice, we do not bill insurance directly. However, we may provide a superbill that includes diagnostic and procedure codes upon your request for submission to your insurance company.

Health Care Operations

We may use and disclose your PHI for operational purposes such as quality improvement, training, and professional consultation. Any consultation with supervisors or peers will be conducted in a manner that protects your identity to the extent possible.

Legally Required Disclosures

We may disclose your PHI when required to do so by federal, state, or local law, including but not limited to the following circumstances:

  • Mandatory reporting of suspected child abuse or neglect

  • Mandatory reporting of suspected abuse or neglect of a vulnerable adult

  • When you present a serious and imminent danger to yourself or others

  • In response to a valid court order or subpoena

  • As required by the Maryland, Virginia, or D.C. boards of professional licensing

Other Permitted Uses and Disclosures

We may also use or disclose PHI, without your prior written authorization, in the following circumstances:

  • Public health activities as required by law

  • Workers' compensation claims (as applicable)

  • Coroners, medical examiners, or funeral directors, as permitted by law

  • Law enforcement purposes, as required or permitted by law

Uses and Disclosures Requiring Your Authorization

Other uses and disclosures of your PHI not covered by this notice will be made only with your written authorization. This includes:

  • Disclosure to your employer

  • Use or disclosure of psychotherapy notes (maintained separately from your general health record)

  • Use of your PHI for marketing purposes

  • Sale of your PHI

You may revoke any authorization you have given us in writing, at any time, except to the extent that we have already relied upon it.

Telehealth & Electronic Communications

All therapy services are delivered via a HIPAA-compliant telehealth platform.

Telehealth Platform:  [FILL IN — e.g. SimplePractice, TherapyNotes, Zoom for Healthcare]

Sessions are conducted via encrypted video. You are responsible for ensuring your own privacy on your end of the connection (e.g., using a private space, headphones, a secure internet connection).

Email and contact form submissions through transformative-therapy.org are not encrypted and should not be used to communicate sensitive health information. Please limit contact form use to scheduling and general inquiries only.

Your Privacy Rights

You have the following rights regarding your health information:

Right to Access Your Records

You have the right to inspect and obtain a copy of your health information. Requests must be made in writing. We will respond within 30 days. A reasonable fee may be charged for copies.

Right to Request Amendment

If you believe information in your record is incorrect or incomplete, you may request an amendment. We may deny your request in certain circumstances, but will provide a written explanation.

Right to an Accounting of Disclosures

You have the right to receive a list of disclosures of your PHI made for purposes other than treatment, payment, or health care operations during the previous six years.

Right to Request Restrictions

You may request restrictions on certain uses and disclosures of your PHI. We are not required to agree to all requests, but we will consider each request seriously and respond in writing.

Right to Receive Confidential Communications

You may request that we communicate with you in a specific way or at a specific location. We will accommodate reasonable requests.

Right to a Paper Copy of This Notice

You have the right to receive a paper copy of this notice at any time, even if you have agreed to receive it electronically.only.

Complaints

If you believe your privacy rights have been violated, you may file a complaint with Transformative Therapy or with the U.S. Department of Health and Human Services Office for Civil Rights. You will not be retaliated against for filing a complaint.

To file a complaint with us:  [FILL IN email address]

To file a complaint with HHS:  www.hhs.gov/ocr/privacy/hipaa/complaints

Contact Information

For questions about this notice or to exercise any of your rights described above, please contact:

Name:  Erin Reddinger, LCSW-C

Practice:  Transformative Therapy

Email:  [FILL IN]

Phone:  [FILL IN]

Mailing Address:  [FILL IN]